Central Records

The Records Office

The Records Office is the main repository of information for criminal incidents and all reportable motor vehicle accident reports. The Records Office is also the first point of contact for citizens and visitors to Police Headquarters who are seeking information. The staff of the Records Office maintain the vital documentation of incident reports and provide valuable assistance to the public.


The Records Office is located next to the Rappahannock Parking Deck. Visitor parking is available in designated areas. This is to be utilized for police department inquiries only as space is limited. Alternate visitor parking is available in the ground floor of the Rappahannock Parking Deck. Our GPS address is 4393 University Drive, Fairfax VA. 22030. Click here to see a campus map.

Hours of Operation:

The office is open Monday through Friday, 8:30 AM – 6:00 PM and is closed from 12:00 PM – 1:00 PM. The office operates on the University schedule during inclement weather. Closing alerts are posted on the University’s home page. You may call our office during regular business hours. Please see a list of our office’s services and procedures below.

Contact the Records Office:

  • Email: recrdspd@gmu.edu
  • Mailing Address: 4400 University Drive, MSN 3D3, Fairfax, VA 22030
  • Phone: (703) 993-2803
  • Fax: (703) 993-2899

Requests for Records

The Records Office only releases three types of records to members of the public: (1) criminal record checks, (2) traffic crash reports, and (3) incident verification letters. See below for more information. Note: Release of other records to members of the public, such as incident reports or “police reports”, are processed as Freedom of Information Act (FOIA) requests. For more information, please visit the Freedom of Information Act page.

Criminal Record Checks

Traffic Crash Reports

Incident Verification Letters

Incident Reports and other Public Records

Records Retention and Disposition Schedule

Mason Police follows the records retention and disposition schedule approved by The Library of Virginia pursuant to Virginia Public Records Act, § 42.1-76, et seq. of the Code of Virginia. Descriptions of retention and disposition timeframes for records maintained by Mason Police are described below. Complete General Schedules for State Agencies are available at https://www.lva.virginia.gov/agencies/records/sched_state/index.htm.

Criminal Offenses – Between 5 and 75 years after closed

No Investigative Value – 5 years after closed

Traffic Accidents/Crashes – 3 years after closed