The Records Office is located next to the Rappahannock Parking Deck. Visitor parking is available in designated areas. This is to be utilized for police department inquiries only as space is limited. Alternate visitor parking is available in the ground floor of the Rappahannock Parking Deck. Our GPS address is 4393 University Drive, Fairfax VA. 22030. Click here to see a campus map. The office is open Monday through Friday, 8:30 a.m. – 4:00 p.m and is closed from 12:00p.m. – 12:30p.m. The office operates on the University schedule during inclement weather. Closing alerts are posted on the University’s home page. You may call our office during regular business hours.
4400 University Drive, MSN 3D3
Fairfax, VA 22030
Copies of complete police incident reports are releasable to law enforcement agencies or by court subpoena only. However, if you reported property lost or damaged, a letter stating the items and value can be released for insurance purposes. If you were involved in an incident and need verification, an incident verification can be released. This form will include case number, name of victim, date of the report, investigating officer, criminal activity reported, location, injuries and property lost or damaged. Individuals can request this in person with the use of a photo ID, a driver’s license or passport is acceptable. These documents will be released for a fee of $5 with a photo ID.
These forms are only releasable to:
- Victims listed
- Property owners
- Those directly involved in the incident itself
- Complainants (those who reported the incident to police)
Traffic Crash Reports
To obtain a copy of the crash report all insurance companies and/or attorneys must request this in a formal written document. Individuals may request this in person with a photo ID; a driver’s license or passport is acceptable. All requests for a vehicle accident report are releasable with a fee of $5. Request for the release of accident scene photographs must be noted with the request and will be charged an additional fee of $2.
This document is releasable to:
- Driver, and passengers involved in the crash
- Injured persons/pedestrians/bicyclist in the crash
- Property/vehicle owner
- Attorneys and or insurance agents representing the driver or property owner
Criminal Record Checks
Individuals requesting a personal criminal record check must request this in person with a valid photo ID. Background investigators seeking a criminal record check on individuals must provide a copy of the release of information form and have credentials in hand. A criminal record check will disclose a date of incident, criminal charge, and disposition if available.
If you live in the immediate area; Northern Virginia, Maryland or the District of Columbia you must appear in person. If you live outside the immediate area internationally, you must make the criminal record check request in a formal letter notarized with a copy of a valid driver’s license or passport. We also accept faxes with authorization of release. International requests must include certification by US embassy or consulate.
All individuals and background investigators requesting a criminal record check will be provided with a form upon inquiry. If you prefer to arrive with the form signed and completed click here to retrieve it from our forms page.
*Please note that criminal record checks only disclose arrests made by our university police officers. Further inquiry can be made with the city, county, or state police localities.